Tech Info

TRIMBLE COUNTY - TECHNOLOGY Information for EMPLOYEES

To log into the network: If you're a new employee, you should get a hard copy of these instructions which will include your USERID (first.last@trimble.kyschools.us) and a temporary password.

You will have to change the Password. The new PW must be 8-16 characters and have at least three of the following types of characters: (1)Upper case, (2)Lower case,(3)number, or (4)symbol (shift 1-0 on the keyboard). No spaces or other symbols. Passwords are changed every 60 days and you cannot reuse the last six so you are required to have at least seven unique passwords.

PASSWORD POLICY APPLIES TO ALL EMPLOYEES SO IF YOU GET A WARNING THAT YOUR PASSWORD IS ABOUT TO EXPIRE, PRESS CTRL-ALT-DEL AND CHOOSE "CHANGE PASSWORD". YOU MUST ADHERE TO THE PASSWORD REQUIREMENTS SHOWN ABOVE.

Network Folder - Your network user account includes a network folder that is stored on a server in the district and which is backed up daily. You’ll see your name as a mapped drive under “Computer” when you click the start button. You should store all of your data on this drive rather than in “My Documents” on your local computer because local files are NOT backed up. Create subfolders for better organization.

Printers – Printers are either network printers (they have an Ethernet cable running to the wall) or Local printers (they have a USB cable connected directly to the computer.  If you want to change the default printer to which you are printing, or you want to add a printer, contact the tech office.  Unfortunately, there’s no cookie-cutter approach to setting up the printers and we’ll either walk you through it or do it for you.                  

Skydrive – Alternate file storage in the cloud. www.skydrive.com – login with network credentials you had on Feb. 18, 2013. When we migrated to Office 365 on Feb. 18, your Skydrive was no longer associated with your current network login….Skydrive became a PERSONAL STORAGE SPACE rather than an enterprise storage space. New employees will have no legacy Skydrive.

Sometime (spring/summer 2013) everyone will get a new ENTERPRISE Skydrive storage space associated with Office 365 and your current network credentials. The best bet is to use your OLD Skydrive for personal purposes and the new Skydrive Pro for school purposes.

Email - The Microsoft Outlook icon should be on your desktop. You’ll have to set it up but that just requires you to click “next” a few times. You can also get email from home by using the Staff Webmail link on www.trimble.kyschools.us . Set up subfolders to organize your mail better.

Teacher Website – at the bottom of the district web page www.trimble.kyschools.us , click the icon labeled “CMS”. Enter your email address and your password. New employees should use the temporary password provided on the hardcopy of these instructions.....you will have to change it.

Adding/editing information to your web site is pretty self-explanatory.

Phone – Update name and greeting.  To set up voice mail….press INTERCOM and dial 6000, wait for the attendant to speak and then push #, when asked for extension number….enter your four digit extension and password (password is your ext. number until you change it)   

AFTER YOU ENTER YOUR EXTENSION AND PASSWORD AS DESCRIBED ABOVE, YOU’LL HEAR:                           

Main Menu -Listen to Messages 1; Send a message 2; Options 3   

Options Menu - Record Name 1; Record Greeting 2; Change password 3  

Record your name and greeting.  When you record your name, say ONLY your name.  If you add anything else, it won't sound quite right when the automated attendant answers.  Once you've recorded your name, record a greeting….e.g. "I can't take your call right now, please leave a message."

To check voice mail, press INTERCOM and dial 6000, the pound symbol #, your extension, and your password.  The attendant will walk you through the process.  You can check voice mail remotely (outside the district) by dialing 255-5100, the pound symbol #, your extension, and your password.

OUTSIDE CALLERS CAN REACH YOU DIRECTLY BY DIALING 255-5100 AND YOUR EXTENSION. 

Teachershared – Shared network drive where you will save program review items. You will be saving files ONLY IN YOUR SCHOOL FOLDER AND ITS SUBFOLDERS. To save files, first save them to your network drive and then copy and paste them into the Teachershared folder. You cannot save directly to TEACHERSHARED because of conflicts between the network permissions we must have on TEACHERSHARED and the Windows server operating system. DO NOT SAVE YOUR PERSONAL FILES ON TEACHERSHARED….IT IS ONLY FOR PROGRAM REVIEW ITEMS.

Infinite Campus – Open using the link under “Employee Resources” @ www.trimble.kyschools.us

CIITS-Someone will have to enter your email address in IC. Login on following Tues @ www.ciits.kyschools.us Click “First Time Logging In”

Discovery Education – Go to www.discoveryeducation.com and enter the appropriate passcode from the hard copy instructions.

You’ll have the opportunity to create your own password and you will receive more instructions and information via email from Discovery Education.